Boardroom-componenten aan de effectieve prestaties | Board management software | Virtual boardroom

Briefing Papers & The boardroom & Board meeting software

De materialen van de board moeten worden samengevat en opgemaakt zodat de bestuursleden zich heel gemakkelijk kunnen voorbereiden en zich kunnen concentreren op een belangrijkste kwesties ter voorbereiding op de bestuursvergadering. Papers die betrekking hebben op specifieke agendapunten moeten eerlijk worden gestructureerd, met rubrieken als ‘doel’, ‘achtergrond’, ‘risico’s’, ‘kwesties’, ‘impact’ en ‘aanbevelingen’. Briefing papers moeten bestaan:

  • Kort, bondig en materiaal. Bestuursdocumenten die aangaande een bepaald agendapunt beluisteren, hoeven niets meer later vier zelfs zes pagina’s te bestaan, met eventuele verdere details in de bijlagen. Veel directeuren klagen persoonlijk dat hen bestuurspapieren heel vaak twee weleens zo lang zijn als zou moeten.
  • Tijdig. Informatie moet worden gedistribueerd, bij voorkeur in de handen van het directeuren, minstens vijf werkdagen van tevoren. Hierdoor inslikken bestuursleden – vooral niet-uitvoerende bestuurders, deze minder vertrouwd zijn met het bedrijf als uitvoerende bestuurders – de kwesties voor de vergadering volledig bespreken.
  • Gericht en actiegericht. In de kranten dienen de kwestie ter bespreking worden voorgelegd, de risico’s van elke geïdentificeerd optioneel worden geëvalueerd, oplossingen word geboden voordat een effectieve aanpak met het probleem, en het management een beeld geven met de bij ondernemen actie. Het moet duidelijk is wat de directeuren nodig hebben. Is dit dezelfde kwestie met beslissing, enkel ter aankondiging of vanwege op te merken (indien uitgeoefend binnenin de bestaande CEO / managementautoriteit)?

Wanneer een voorstel ingewikkelder is of aanvullende management board uitleg behoeft, zou de bestuur beheersen overwegen door de zaak te delegeren aan een comité van de raad of om een-op-een briefings op erbij stellen betreffende elke bestuurder door het promotor met het voorstel.

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De rol met de voorzitter & Management board & Board software

Voordat het bestuur van het bestuur plus het optreden als facilitator en gids, een effectieve bestuursvoorzitter ben absoluut essentieel. Tijdens u houden betreffende de vergaderingen moet de voorzitter:

  • Behoud de controle over de procedure zonder het discussie te domineren, waarbij alle regisseurs gelijk bewerkt worden. Helaas is u niet ongebruikelijk dat dezelfde voorzitter zijn of haar mening kenbaar maakt voordat alle directeuren hun mening kenbaar fiksen, waardoor beslist eerlijke uitwisseling van ideeën wordt voorkomen.
  • Vergemakkelijk de besluitvorming door dezelfde gericht debat te stimuleren, gebruik bij maken van alle bijdragen, een constructieve discussie bij te moedigen en ervoor te zorgen dat echte meningsverschillen belanden uitgelicht en opgelost. Bekwaam ondervragen helpt om moeilijkheden te verduidelijken en moedigt de volledige deelname betreffende de directeuren aan.
  • Stuur het bord naar consensus. Beslist goede voorzitter zal steeds streven volgens een consensusbeslissing, niet louter een beslissing op fundament van meerderheidsstem. (Zie Consensus opstellen, met pagina 26 voor meer informatie. ) In enkele rechtsgebieden staat de statuten van de bedrijf toe dat een voorzitter de “beslissende stem” uitbrengt vanwege een stembriefje op u bord bij verbreken. Tevens als dit wordt toegestaan, moet het stoel dat recht niet uitoefenen, daardoor het het spanningen bij het bord verergert.
  • Zorg ervoor dat de beslissingen die word genomen correct worden begrepen en vastgelegd.

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